Adding Your Scheduling Link to Your Email Signature

Adding your scheduling link to your email signature makes it easy for recipients to book time with you without the back-and-forth of finding a suitable meeting time. This guide walks you through the simple process of setting up your scheduling link in common email clients.

Getting Your Scheduling Link

Before adding your link to your signature, you'll need to copy it:

1. Log in to your account at my.meetergo.com and go to your Meeting Types overview (https://my.meetergo.com/meeting-types)
2. Find the meeting type you want to share in your signature
3. Click "Copy Link" next to that meeting type
4. The link is now copied to your clipboard and ready to use

Adding Your Link to Gmail

1. Open Gmail in your browser
2. Click the gear icon in the top-right corner
3. Select "See all settings"
4. Scroll down to the "Signature" section
5. Create a new signature or edit an existing one
6. Type the text you want to display (e.g., "Schedule a meeting with me")
7. Highlight this text
8. Click the link icon in the signature editor toolbar
9. Paste your scheduling link in the "Web address" field
10. Click "OK" to save the link
11. Scroll down and click "Save Changes"

Adding Your Link to Outlook

1. Open Outlook
2. Go to File > Options > Mail > Signatures
3. Create a new signature or select an existing one to edit
4. Type the text you want to display (e.g., "Book a meeting")
5. Highlight this text
6. Click the hyperlink button in the editor
7. Paste your scheduling link in the "Address" field
8. Click "OK" to confirm
9. Click "OK" again to save your signature

Adding Your Link to Apple Mail

1. Open Mail on your Mac
2. Go to Mail > Settings (or Preferences)
3. Click the "Signatures" tab
4. Select your email account on the left
5. Create a new signature or select an existing one
6. Type the text you want to display (e.g., "Schedule time with me")
7. Highlight this text
8. Right-click and select "Add Link"
9. Paste your scheduling link
10. Click "OK"
11. Close the settings window to save

Making Your Signature Stand Out

For a more professional look:

1. Use clear, action-oriented text like "Schedule a meeting" or "Book time with me"
2. Consider adding a brief explanation like "Click to find a time that works for both of us"
3. If your email client supports it, use formatting to make your scheduling link stand out (bold, different color, etc.)

FAQ

Can I add an image instead of text for my scheduling link?

Yes! In most email clients, you can insert a small calendar icon or button image and hyperlink it to your scheduling link.

Will my signature work on mobile email apps?

Yes, your signature with the scheduling link will appear in emails sent from mobile devices as long as you've configured your email account to use the signature.

Should I include my scheduling link in every email?

It's recommended for emails where scheduling might be relevant. Some users create multiple signatures for different purposes, including one with the scheduling link and one without.

Updated on: 05/05/2025