Creating a Group Meeting Type
Want to host a webinar or a meeting with multiple attendees? A group meeting type is perfect for you. This guide will walk you through setting up a meeting type that allows multiple participants to join the same session.
Go to https://my.meetergo.com/meeting-types?create=true
Select "Single Host" option
Choose the "Group" meeting type
Configure your meeting slots, attendee capacity, and settings
Click "Save" to create your new group meeting type
After creating the group meeting type, you'll be able to set specific parameters like the number of attendee slots, meeting duration, and any additional requirements.
Attendee slots represent the maximum number of participants who can book the same meeting session. For example:
If you set 10 attendee slots for a webinar, up to 10 different people can book and join that session
Each slot is filled when someone books, and your booking page will show how many slots remain available
You can view all registered attendees in your dashboard once they've booked
Group meeting types are ideal for:
Webinars and presentations
Training sessions and workshops
Team meetings and collaborative sessions
Community events and discussion groups
Classes and educational sessions
They provide flexibility in managing multiple participants while maintaining a structured meeting environment.
There is no hard system limit for attendees, but you should set your attendee capacity based on your meeting platform's capabilities. Consider these factors:
Video conferencing tools have different participant limits (Zoom, Google Meet, Microsoft Teams)
Meeting quality may degrade with too many participants
Your ability to effectively manage and engage with larger groups
Yes, you can set specific availability windows, buffer times between slots, and other advanced settings to suit your needs. You can also set different availability for different days of the week.
For a one-time event on a specific date (like a webinar):
Create a new availability for your meeting type
Disable all regular weekday availability by unchecking all days
Create an Availability Exception to open a slot for your event date
Assign the new availability to your meeting type
This ensures bookings are only possible for your specified event time. For more detailed instructions, see our Availability Exceptions Guide.
No, attendees cannot see other registrants. This privacy feature ensures that participant information remains confidential. Only the host can view the complete list of registered attendees in their dashboard.
Yes, you can customize email notifications and reminders specifically for group events. These can include special instructions, preparation materials, or information about how to interact during the session.
How to Create a Group Meeting Type
Go to https://my.meetergo.com/meeting-types?create=true
Select "Single Host" option
Choose the "Group" meeting type
Configure your meeting slots, attendee capacity, and settings
Click "Save" to create your new group meeting type
After creating the group meeting type, you'll be able to set specific parameters like the number of attendee slots, meeting duration, and any additional requirements.
Understanding Attendee Slots
Attendee slots represent the maximum number of participants who can book the same meeting session. For example:
If you set 10 attendee slots for a webinar, up to 10 different people can book and join that session
Each slot is filled when someone books, and your booking page will show how many slots remain available
You can view all registered attendees in your dashboard once they've booked
Why Use a Group Meeting Type?
Group meeting types are ideal for:
Webinars and presentations
Training sessions and workshops
Team meetings and collaborative sessions
Community events and discussion groups
Classes and educational sessions
They provide flexibility in managing multiple participants while maintaining a structured meeting environment.
Frequently Asked Questions
How Many Attendees Can I Include?
There is no hard system limit for attendees, but you should set your attendee capacity based on your meeting platform's capabilities. Consider these factors:
Video conferencing tools have different participant limits (Zoom, Google Meet, Microsoft Teams)
Meeting quality may degrade with too many participants
Your ability to effectively manage and engage with larger groups
Can I Customize Slot Availability?
Yes, you can set specific availability windows, buffer times between slots, and other advanced settings to suit your needs. You can also set different availability for different days of the week.
How Do I Create a Group Booking Page for a Fixed Event?
For a one-time event on a specific date (like a webinar):
Create a new availability for your meeting type
Disable all regular weekday availability by unchecking all days
Create an Availability Exception to open a slot for your event date
Assign the new availability to your meeting type
This ensures bookings are only possible for your specified event time. For more detailed instructions, see our Availability Exceptions Guide.
Can Attendees See Who Else Has Registered?
No, attendees cannot see other registrants. This privacy feature ensures that participant information remains confidential. Only the host can view the complete list of registered attendees in their dashboard.
Can I Send Different Communications to Group Attendees?
Yes, you can customize email notifications and reminders specifically for group events. These can include special instructions, preparation materials, or information about how to interact during the session.
Updated on: 14/03/2025
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