Calendar View: Managing Appointments and Availability
The Calendar View is your central hub for managing appointments and availability. Here you can view and manage upcoming appointments, set your availability, and if you're part of a team, get a comprehensive overview of multiple team members' schedules side by side.
Select a date using the mini calendar on the left
Choose between day or week view using the view selector in the top right
Toggle team members on/off using the checkboxes on the left sidebar
Navigate between weeks/days using the arrow buttons at the top
The calendar displays available times in a normal background color, while unavailable times appear greyed out. When multiple team members are selected, their schedules appear side by side, making it easy to compare availability.
To add appointments or modify availability:
Click anywhere in a future time slot (past time slots cannot be modified)
A menu will appear with the following options:
Create Appointment
Add Availability
Add Blocker
Add Day Blocker
Select the desired option and follow the prompts to customize your entry.
Managing a team's calendar is straightforward - simply check the boxes next to team members' names in the left sidebar to add them to the view. This allows you to:
Compare multiple schedules simultaneously
Identify common available time slots
Manage availability for the entire team
Coordinate team meetings efficiently
Past dates are read-only since you cannot modify events that have already occurred.
A blocker is for specific time slots within a day, while a day blocker marks the entire day as unavailable.
You can view as many team members as needed - their schedules will be displayed side by side in the calendar view. If you have selected many users, you can scroll through them using the horizontal scroll bar.
Normal background indicates available time slots, while greyed-out areas show unavailable times.
Basic Navigation
Select a date using the mini calendar on the left
Choose between day or week view using the view selector in the top right
Toggle team members on/off using the checkboxes on the left sidebar
Navigate between weeks/days using the arrow buttons at the top
The calendar displays available times in a normal background color, while unavailable times appear greyed out. When multiple team members are selected, their schedules appear side by side, making it easy to compare availability.
Creating New Items
To add appointments or modify availability:
Click anywhere in a future time slot (past time slots cannot be modified)
A menu will appear with the following options:
Create Appointment
Add Availability
Add Blocker
Add Day Blocker
Select the desired option and follow the prompts to customize your entry.
Team View Features
Managing a team's calendar is straightforward - simply check the boxes next to team members' names in the left sidebar to add them to the view. This allows you to:
Compare multiple schedules simultaneously
Identify common available time slots
Manage availability for the entire team
Coordinate team meetings efficiently
FAQ
Why can't I click on past dates?
Past dates are read-only since you cannot modify events that have already occurred.
What's the difference between a blocker and a day blocker?
A blocker is for specific time slots within a day, while a day blocker marks the entire day as unavailable.
How many team members can I view at once?
You can view as many team members as needed - their schedules will be displayed side by side in the calendar view. If you have selected many users, you can scroll through them using the horizontal scroll bar.
What do the different background colors mean?
Normal background indicates available time slots, while greyed-out areas show unavailable times.
Updated on: 14/02/2025
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