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Host Approval

Host approval lets you review and approve meeting requests before they're added to your calendar. This article explains how to set up and use this feature.

Looking for Double Opt-In? Check out our Double Opt-In article to learn about email confirmation for attendees.

How to Enable Host Approval

For All Meeting Types

Go to Organization Settings
Find the Host Approval setting
Toggle the switch to enable it
Save your changes

For Individual Meeting Types

Go to your meeting types
Select the meeting type
Go to the Advanced tab
Enable Host Approval
Save your changes

Managing Booking Requests

When someone books a meeting, you'll receive an email with approve/decline buttons. You can also manage requests in your meetergo dashboard:

Go to Pending Bookings
Review the booking details
Click Approve or Decline
Optionally add a message for declined bookings

Booking requests expire after 24 hours if not approved. The time slot becomes available again for new bookings.

FAQ

What happens when I approve a booking?

The attendee receives a confirmation email and the meeting is added to all calendars.

Can attendees reschedule approved meetings?

Yes, if you've enabled rescheduling.

How does this work with Double Opt-In?

If you use both features, the host must approve the booking first, then the opt in notification is sent to attendee. Once attendee confirms, the booking is finalized.

Updated on: 27/01/2025

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