How to create a One-off meeting

One-off meetings are perfect for scheduling important, time-sensitive appointments that don't match your standard Meeting Types. Whether you need to meet outside your normal hours, involve special hosts, or set a unique duration, one-off meetings give you complete flexibility to create custom booking opportunities that expire after a single use.

What You Can Do with One-off Meetings

One-off meetings are ideal when you need to:

• Schedule a special meeting with specific co-hosts or team members
• Offer appointment times outside your regular availability windows
• Create priority bookings that take precedence over your existing calendar events

Before You Get Started

• Connect your video conferencing platform through the Integrations & Apps section if you plan to use online meeting locations
• Remember that you can only offer time slots within a 3-month window from today
• Buffer times and meeting durations combine into single blocks. A 15-minute buffer plus 45-minute meeting will show as a 1-hour time slot to invitees

Create Your One-off Meeting

Select your available times

1. Go to Bookings page
2. Click "Calendar" on the top right

3. Click "New Event" on the top right in Calendar page
4. Select date, time, and Meeting Type. Click "Next"

5. Enter an attendee information or choose the existing contact and click "Next"

6. Click "Book now"

Share your one-off meeting

1. Go to Bookings page
2. Find and click on your one-off meeting from the list
3. The booking details will appear on the right side - you can copy the meeting link from there

Managing Your One-off Meeting

Clear reserved times manually

If you need to remove placeholder appointments before anyone books:

1. Go to Bookings page
2. Find your one-off meeting and click the three-dot menu
3. Select "Cancel"
4. Click "Confirm cancellation" to complete the action

FAQ

Can someone book the same one-off meeting link multiple times?

No, one-off meeting links automatically expire after the first booking and become completely unusable. You'll need to create a new one-off meeting if you want to offer more appointments.

Do automation workflows work with one-off meetings?

Currently, automation workflows only function with your regular Meeting Types. One-off meetings don't trigger any automated email sequences or follow-up actions you may have configured.

Will reserved times block my regular Meeting Type bookings?

Yes, when you reserve times for a one-off meeting, those slots won't show as available on any of your standard booking pages. Use meetergo's troubleshooting tools to verify your availability if you're unsure.

Can I remove just some of my reserved time slots?

No, the clear reserved times action removes all placeholder appointments for that one-off meeting at once. You can't selectively clear individual time slots while keeping others reserved.

Updated on: 19/09/2025