Connect your calendar

This article provides an overview of how meetergo connects with various calendar services to streamline your scheduling experience. Understanding these connections will help you make the most of meetergo's calendar integration features.

Supported Calendar Services

meetergo works seamlessly with all popular calendar services, ensuring you can use your preferred tools with our platform.

Popular Calendar Integrations

Google Calendar and Microsoft calendars (Outlook and Exchange) work exceptionally well with meetergo.

Your calendar events sync automatically
Calendar invites are sent directly from your email address (you appear as the sender)
Real-time availability updates keep your schedule accurate
Meeting cancellations in your calendar automatically cancel in meetergo (Google and Outlook only)

When scheduling with Google Calendar or Microsoft Outlook, use the calendar invite option so your invitees receive calendar invitations directly from your email address, creating a seamless experience for your guests.

For detailed setup instructions, visit our dedicated guides:

Connecting Google Calendar
Connecting Microsoft Outlook
Connecting Exchange Calendars (On Premise and more)

Additional Calendar Support

meetergo supports a wide range of other calendar services, including:

Apple Calendar
Fastmail
Zoho Calendar
NextCloud
And many others

All these calendars integrate smoothly with meetergo, with optimizations for each provider's specific implementation. Most calendars connect via CalDAV, but you don't need to worry about the technical details - our connection process guides you through the appropriate steps for your calendar service.

Which direction does the sync run?

Reading and writing are two separate settings, so you decide the direction per calendar. This is what people usually mean by one-way or two-way sync.

Direction	What it does	Where you set it
meetergo reads your calendar	Existing events block your availability so nobody can double book you	Enabled Calendars on each connection ("Select which calendars to check for conflicts")
meetergo writes to your calendar	New bookings are added as calendar events	The Calendar Sync dropdown on your Profile settings, plus Main Calendar inside that connection

Only the connection you pick in the Calendar Sync dropdown receives new events. Its card shows a 2-Way-Sync badge. Every other connected calendar shows a Conflict Check badge, which means meetergo only reads it and never writes to it.

That gives you three setups:

Two-way (default for your main calendar): it is the Calendar Sync target and it is ticked under Enabled Calendars.
Read-only: leave the calendar out of the Calendar Sync dropdown and keep it ticked under Enabled Calendars. meetergo blocks your availability from it but never adds anything to it.
Write-only: pick the calendar in the Calendar Sync dropdown, then untick it under Enabled Calendars. Every booking lands in it, but its own entries never block your availability. This is the setup for a shared team or management calendar that should collect everyone's appointments without blocking anyone.

To stop writing to any calendar, choose Do not add new events to my calendars at the bottom of the Calendar Sync dropdown.

Enabled Calendars is per individual calendar, so you can read from your work calendar and ignore a subscribed holiday or birthday calendar in the same account.

Calendar Settings

No matter which calendar service you connect, meetergo offers consistent settings to customize your experience:

Calendar Selection

Choose which specific calendars should affect your availability:

Navigate to your Profile settings
Next to your connected calendar, click the Gear Icon
Check/Uncheck calendars

Primary Calendar

Designate your primary calendar where new meetings will be added:

Go to your Profile settings
In the Calendar Sync section, select your primary calendar
All new meetings will be added to this calendar

Availability Status

Outlook and Microsoft 365 connections let you choose which event statuses make you unavailable: Busy (always on), Tentative, Away / Out of Office, Working Elsewhere and Unknown. Events set to Free never block.

Other providers have no such list. Google blocks whatever it reports as busy, Exchange blocks every status except Free, and Apple iCloud always blocks all-day events. See Why are events in my calendar not blocking my availability? for the rule per provider.

Calendar Cancellation Sync

For Google Calendar and Microsoft Outlook users:

Go to your Profile settings
Next to your connected calendar, click the Gear Icon
Open the options
Expand additional Options
Check/Uncheck the box to automatically cancel meetergo meetings when deleted from your calendar

Event Title and Content

The name, location, and description of the event meetergo writes into your calendar come from the meeting type, not from your calendar settings. See change the calendar event title, location, and description.

Connecting Your Calendar

The connection process is straightforward for all calendar services:

Go to your Profile settings
Click "Connect" next to your calendar service
Follow the authentication steps for your specific provider
Grant meetergo the necessary permissions

meetergo only requests the minimum calendar permissions needed to function properly and never stores your calendar passwords.

FAQ

Why am I still shown as available when I have "Out of Office" events in my calendar?

If you notice that "Out of Office" events aren't blocking your availability in meetergo, check your availability status settings:

Go to your Profile settings and click the gear icon next to your connected calendar
Under Calendar settings, find the "Consider me unavailable if" option
Make sure "Out of Office" is selected

If "Out of Office" is not checked, meetergo will treat those calendar events as available time slots. Simply check the box to ensure these events block your availability properly.

Can I connect multiple calendar services simultaneously?

Yes, you can connect multiple calendar services (e.g., both Google and Outlook) to meetergo simultaneously. This is particularly useful if you maintain separate calendars for different aspects of your life.

How often does meetergo sync with my calendar?

meetergo syncs with connected calendars in near real-time. Most updates appear within minutes, though exact timing may vary by calendar provider.

What happens if I lose connection to my calendar?

If your calendar connection is interrupted, meetergo will send you a notification alerting you to the issue. You can reconnect by visiting your Profile page and following the connection steps again.

Can meetergo access my email or other personal information?

No. meetergo only requests permissions related to calendar functionality and cannot access your emails, contacts, or other personal information beyond what's necessary for calendar operations.

Can I sync one way only, so bookings are written to a calendar but its events do not block me?

Yes. Pick that calendar in the Calendar Sync dropdown and untick it under Enabled Calendars. See which direction does the sync run above.

Can I have a booking checked against two people's calendars at once?

Yes, but that is a meeting type setting, not a calendar setting. Add both hosts to the meeting type and meetergo only offers slots that work for everyone. See setting up a group meeting with multiple hosts.

Events from my connected calendar show up as "Private Event" in meetergo

That is meetergo's privacy default, not a setting in your own calendar. The time is blocked correctly, the title is just hidden. Turn on Show event titles from connected calendars in the calendar's settings menu to see your own titles. See Calendar View.