Peppol e-invoices for Belgian sellers
How meetergo issues Peppol BIS 3.0 invoices for Belgian companies, what you need to fill in, and how to send them through Billit or another Peppol provider.
Peppol BIS Billing 3.0 is the European standard for structured e-invoices that Belgian companies must use for invoices to other companies. meetergo creates these files for you.
When an invoice becomes a Peppol e-invoice
If your company is based in Belgium, meetergo picks the format when you issue an invoice:
- To a company with a VAT number: the invoice is issued as a Peppol e-invoice (UBL XML).
- To a consumer without a VAT number: you get the usual PDF with the embedded e-invoice, as before.
You do not need to choose anything. meetergo checks every Peppol e-invoice against the official Peppol rules before it gets an invoice number.
What you need to fill in
- In the Invoicing settings, under Tax details, enter your own VAT ID, for example
BE0800644334. - On the invoice, enter your customer's VAT ID in the Customer section.
Your Peppol ID and your customer's are taken from the VAT numbers. For a Belgian company that is the company number, for example 0208:0800644334.
If a required detail is missing, meetergo tells you what to add before the invoice is issued. No invoice number is used up.
Download the e-invoice
- Open the issued invoice in Invoicing.
- Click Download e-invoice (XML).
The PDF of the invoice is embedded in the XML file, so your customer sees the same document you do.
When you send the invoice by email from meetergo, the PDF and the Peppol XML are both attached.
Send it through Billit or another Peppol provider
meetergo creates the Peppol file. Delivery over the Peppol network runs through your Peppol provider, such as Billit.
- Download the e-invoice as described above.
- Upload the XML file to Billit or your provider.
- Your provider delivers it to your customer's Peppol address.
Credit notes and cancellations
A credit note or a cancelled invoice keeps the format of the original invoice. For a Peppol invoice it is issued as a Peppol credit note that refers to the original invoice. Download and upload it the same way.
Invoices in Dutch
Under Document language in the invoicing settings, Follow account language is the default. If your meetergo account runs in Dutch, invoices, credit notes, reminders, the invoice email and the payment page are in Dutch (Nederlands).
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