Absences and allowances

My time → Absences shows your requests, your allowance and who in your team is away. It is available when working time is on. Team leads and admins also find the team calendar under Team → Absences.

Request leave

Open Time & Projects → Absences and click Request absence.
Pick the type, for example vacation or training, and the days. Half days are possible at the start or end.
Pick a Deputy if you like.
Click Send request.

meetergo shows how many days are left afterwards, whether public holidays fall in the range and who else is away then. With Absences need approval on, vacation counts only after your team lead approves it. Without it, the absence is entered at once.

You can withdraw a request while it waits. Cancel on an approved absence gives the days back and your appointments return to you.

Report sick

Choose sick as the type and click Send sick note. You report sickness, you do not request it. Your team sees you as absent, never why.

Your deputy and your appointments

When an absence is approved, meetergo sets up out of office for you. New bookings go to your deputy and your times are blocked. Inbox conversations that are assigned automatically go to your deputy too. Cancelling the absence ends it again. See Out of office.

Allowance

My quota shows the days left for the year, including days carried over from last year and days waiting for approval.

On 1 January the new year's allowance is booked and last year's rest is carried over.
On 1 October meetergo reminds you of days you still have this year.
On 15 January meetergo reminds you of carried days that expire on 31 March.
On 1 April carried days expire, but only if the reminder was sent in time. Otherwise they stay.
A sick note during your vacation gives those vacation days back.

Every change to an allowance is added as a new line. Nothing is overwritten.

Entitlements for admins

Admins see Remaining leave in the team on Team → Absences. A click on a person opens their entitlement for the year with every booking, for example the yearly entitlement, pro rata days, carry-over, expired days and days given back after a sick note. Previous year and Next year switch the year.

To book days, pick the kind, enter the days and a reason, and click Book:

Extra days, for example for long service. Negative days correct a mistake.
Carry-over adds days from earlier. They expire on 31 March, like the yearly carry-over.

Nothing is deleted. A mistake is booked back with negative days.

Absence types for admins

Admins manage Absence types on Team → Absences. New type asks for a name, a colour and these switches:

Paid: the day counts as worked in the hour account.
Counts against leave: the days come off the leave entitlement.
Needs approval: a team lead or admin approves it in Approvals.
Health data: colleagues and team leads only see "away".
Sick note from day: from which day a sick note is needed. Leave it empty if none is needed.
Retrieve eAU: sick notes come from the health insurer.

Changes apply to new requests. The names of standard types follow the language. A type nobody has used yet can be deleted. A type in use can only be archived: it stays on past absences, nobody can pick it for new ones, and Restore brings it back.

Who sees what

Colleagues see "absent" only. Team leads see the type for vacation and training, but "absent" for sick days. Only company admins see sick days, and each such view is logged.