Availability

The availability settings allow you to specify when you can be booked through your booking link. This ensures that you are only booked when you actually have time. Never be booked again during a break, vacation, or outside your business hours!

Open Availability

Click Scheduling in the sidebar, then Availability.

Edit your schedule

Manage exceptions

Advanced settings

Availability overview

Your availability in meetergo is a mix of your schedules, holidays, availability exceptions, and busy times from connected calendars. Calendar events always take the highest priority — they block bookings even during times you've explicitly marked as available. See Understanding Rule Precedence for the full order. You can manage everything from your Availability page.

For example, you can:

• Create and apply multiple schedules: Build different schedules for different types of availability. Assign them to the meeting types that need them.
• Observe holidays: Select holidays to automatically block time on all booking links.
• Manage connected calendars: Choose which calendars meetergo checks for conflicts and where new meetings are added.

Best practices for users

• Observe holidays: Toggle on the holidays you want to observe. meetergo will block off those days automatically
• Manage calendar connections: Choose which calendars meetergo should check when looking for conflicts and where to save new meetings

Best practices for owners and admins

• Connect team calendars: Every team member should connect their own calendars
• Edit a teammate's settings: On the Availability page, pick the person at the top. The Calendar, Availability and Advanced tabs then all apply to them
• Check calendar connections: View calendar status for each user on the Team page or from their individual profiles
• Set Meeting Type permissions: Let others edit availability for specific meeting types, even if they're not the host

Define availability via calendar events

If your bookable times change a lot week to week, you can manage them directly in your connected calendar by creating titled events that meetergo treats as positive availability windows. See Add availability from calendar for setup, the recommended event status per provider, and how parallel events behave.

Availability Rules and Exceptions

Availability exceptions help you block specific dates or add extra available time outside your weekly schedule. Use them for one-time changes like holidays, vacation, special opening hours, or an extra bookable afternoon.

Advanced settings

Host meeting limits

You can set a maximum number of meetings across all of your meeting types. You can also set specific limits for individual meeting type within their Meeting Type settings.

FAQ

Why am I available when I shouldn't be?

If you're unexpectedly available, check your availability rules and exceptions. For detailed troubleshooting, see our article on Resolving Availability Issues.

Why am I not available when I should be?

Unexpected unavailability can be due to conflicting rules or exceptions. Review your settings and refer to our guide on Fixing Unavailability Problems.

How can I specify a start date for my availability?

You can set a time span in Meeting Types Setting, or with our availability rules. This is how you create availability rules for a specific period.

Can I set different availabilities for different appointment types?

Yes, you can create multiple availability rules and assign them to specific appointment types. This allows for flexible scheduling based on the nature of the appointment.

How do I handle time zone differences?

meetergo automatically adjusts for time zones. Ensure your account's time zone is set correctly, and the system will handle conversions for your clients.

Can I set a maximum number of appointments per day?

Yes, you can limit the number of daily appointments. This feature helps prevent overbooking and manage your workload effectively.

What happens if I need to make a last-minute change to my availability?

You can always update your availability settings or add exceptions. Any changes will apply to future bookings, but won't affect existing appointments.