Create and manage Events

Events are one-time gatherings with their own public registration page and guest list. Use them for workshops, meetups, webinars, and other occasions where people reserve a place rather than choose a time slot from your availability.

Events are separate from meeting types. Changing an Event does not change your meeting types, and an RSVP does not create a normal appointment.

Create an Event

1. Open Events in the scheduling section of the dashboard.
2. Click Create event.
3. Enter the event title, URL slug, description, start and end, time zone, host name, and location.
4. On the Tickets step, set the number of seats and the price per seat. A price of 0 keeps the event free. Turn on the waitlist if people should still be able to register after the event is full.
5. Optionally choose when registration opens and closes.
6. Click Save as draft, review the public page, and click Publish when it is ready.

The public page shows the event title, organizer, date, time, location, description, and one registration card.

Paid tickets

To charge for seats, set a price on the Tickets and price tab and connect a payment provider under Integrations. Stripe, PayPal and Mollie are supported; guests can pay with any provider you have connected. Paid tickets are available on the Light plan and above.

When someone registers for a paid event, their seat is held and they receive a payment link. The seat is confirmed as soon as the payment goes through, and the guest gets a confirmation with a calendar file. If the payment is not completed in time, the hold expires and the seat is released.

Every paid seat is invoiced automatically with your company's invoicing settings. Coupon codes from your coupons also work on event tickets: the guest enters the code on the payment page and pays the reduced amount, and a 100% discount skips payment entirely.

If you cancel a paid registration or the whole event, meetergo refunds the payment through the provider automatically and tells the guest by email.

Share the registration page

After publishing, copy the public link from the event editor. Only published Events have a public registration page. Return to draft closes registration without deleting the Event or its existing guest records.

Each person registers with their name and email address and accepts the registration consent text. Repeated submissions with the same email do not consume another place.

Capacity and waitlist

Confirmed registrations consume capacity. When the last place is taken:

• with the waitlist enabled, new registrations join the waitlist;
• with the waitlist disabled, the page shows that the Event is full.

If a confirmed guest is cancelled, meetergo promotes the oldest eligible waitlisted registration automatically. The dashboard shows confirmed and waitlisted totals beside the Event.

Manage guests

Open an Event and select Guests to search or filter registrations. You can also add a registration for someone and cancel a registration with a reason. Cancelling a confirmed registration releases its place.

Cancel or archive an Event

Cancelling an Event is irreversible. Registration closes immediately, active registrations are marked cancelled, and the public page remains available with a cancellation notice. Use Archive after an Event is cancelled or finished to remove it from the normal list without deleting its history.