Group Booking (Multiple Attendees Per Slot)

Group booking lets multiple attendees book the same time slot. This is perfect for webinars, workshops, classes, or any event where you want multiple participants in a single session.

How Group Booking Works

Instead of one person per time slot, you set a capacity (called "spots"). Each booking takes one spot until the slot is full.

Spots	Behavior
1	Standard one-on-one (default)
5	Up to 5 attendees per slot
20	Up to 20 attendees per slot
Unlimited	No cap on attendees

Enable Group Booking

Open your Meeting Type settings
Go to the Scheduling section
Find Spots or Capacity
Enter the maximum number of attendees per slot
Save changes

Use Cases

Webinars

Set high capacity (50-100+ spots)
All attendees join the same video call
Great for presentations and Q&A sessions

Classes and Workshops

Set moderate capacity (10-20 spots)
Interactive sessions with multiple participants
Works well for training and education

Group Consultations

Set small capacity (3-5 spots)
Multiple clients with similar questions
Efficient use of your time

Office Hours

Set capacity based on expected attendance
Students or team members can join
First-come, first-served booking

What Attendees See

Before Slot Fills

When spots are available:

Time slot appears as bookable
Attendee can select and book

Showing Availability

Optionally show remaining spots:

"5 spots remaining"
Creates urgency and transparency

When Slot Is Full

Once all spots are taken:

Time slot no longer appears
Or shows as "Full" (configurable)

Managing Group Bookings

View All Attendees

In your booking management:

Find the time slot
See all registered attendees
View their contact information

Cancellations

When one attendee cancels:

Their spot opens up
Other attendees are not affected
New bookings can fill the spot

Sending Updates

If you need to message all attendees:

View the booking details
Access attendee list
Send group notification

Video Conferencing for Groups

meetergo Connect

Works automatically with multiple attendees joining the same link.

Zoom

All attendees receive the same Zoom link
Host admits participants from waiting room
Webinar mode available for large groups

Microsoft Teams

Single Teams meeting link for all
Attendees join as participants

Google Meet

Shared Meet link
All attendees join the same call

Combining with Other Features

Buffers

Buffers apply to the entire time slot, not per attendee:

30-minute buffer after a group session
Next group session respects the buffer

Confirmation

If using host confirmation:

Each booking requires approval
Approve individually or in batch

Payments

With Stripe integration:

Each attendee pays individually
Collect payment per booking

Best Practices

Set Realistic Capacity

Consider:

Your video platform's participant limits
How many people you can engage effectively
Technical constraints (bandwidth, screen space)

Clear Descriptions

Explain in your meeting type description:

This is a group session
How many others might attend
What to expect from the format

Time Management

Allow extra time for:

Participants joining at different times
More questions from larger groups
Technical issues with multiple attendees

Follow-Up

After group sessions:

Send group recap or resources
Individual follow-up if needed
Request feedback from all attendees

Limitations

Not for Different Groups

Group booking is for one shared session, not for booking multiple separate meetings. Each attendee joins the same call at the same time.

Calendar Events

Depending on your calendar integration:

One calendar event is created
Attendees are added as participants
Or separate events per attendee

FAQ

Can attendees see who else is registered?

By default, no. Attendees only see their own confirmation. Consider this for privacy.

What if I need to reduce capacity?

You can lower the spot count, but existing bookings remain. New bookings won't exceed the new limit.

Can I overbook?

Not automatically. The system stops at your set capacity. For exceptions, manually add attendees.

Do all attendees get the same confirmation email?

Yes, all attendees receive the same information including the meeting link and time.