Setting Up a Meeting Poll

Meeting polls are perfect when you need to coordinate schedules with multiple people but aren't sure which time works best for everyone. Instead of going back and forth with emails, you can offer several time options and let your invitees vote on their preferences. This article will walk you through creating, sharing, and managing meeting polls in meetergo.

Create a Meeting Poll

Choose your available times

1. Click the "New" button in the sidebar and choose "Create poll" ("Let invitees pick a time"). You can also navigate to Polls and click "Create".
2. Configure Title, Location (optional), and Description (optional)

4. Select potential dates or times for your event (Pick up to ... different time slots from the calendar that you'd like to offer.)

5. Customize any additional settings as needed (Set deadline, Hide participant list, and Remove branding). These three require a paid plan (Light or higher); on the Free plan they carry a Pro badge and open the upgrade dialog.
6. Click "Create poll"

Configure your meeting information

Configure your time zone: Your invitees will automatically see all times converted to their local time zone

Distribute your meeting poll

meetergo creates a unique web address for your poll that you can customize. Use the "**Preview" **option to see exactly what your invitees will experience before sending it out. When everything looks good, click "Copy" and send it to everyone who needs to participate. They'll visit this link to cast their votes for their preferred meeting times.

Managing Your Meeting Poll

Open the results view again later

Open Polls and click the poll, or open the link you shared, which is the results link too and adds a host bar with Manage, Share and Send invitations once meetergo recognizes you as the creator, see Meeting polls: results view, deadlines and who owns a poll.

Finalize and schedule the meeting

When you're ready to lock in a meeting time and send out invitations:

1. Go to Polls
2. Click on your poll to see detailed voting results
3. Review which times received the most votes and select your preferred time slot
4. Click "Book" next to your chosen time
5. A confirmation window will appear showing meeting details and the list of voters
6. Click Schedule Meeting to make it official

Once you complete the booking process, meetergo automatically sends calendar invitations to you and all participants with complete meeting information.

Send invitations to everyone who accepted

If you just want to confirm the winning time and send a calendar invitation to the people who said they could make it, use Send invitations. This is a quicker alternative to the full booking flow.

1. Open your poll (you must be signed in to your meetergo account).
2. Click Send invitations in the top bar.
3. Under Chosen time, pick the final slot. The number next to each option shows how many people accepted it.
4. Review the Recipients list. Everyone who voted Yes or If need be for that slot is shown and pre-selected. Uncheck anyone you don't want to invite.
5. Optionally add a Location or meeting link and a short Note for your guests.
6. Click Send invitations.

meetergo emails a calendar invitation for the chosen time to each selected participant.

FAQ

How many people can vote on a meeting poll?

There's no limit to how many people can participate in voting on your meeting poll. Simply share the poll link with everyone who should have input on the meeting time.

Can I see who voted for which times?

Yes, when you view your poll results, you'll see both the vote counts for each time slot and the names of people who voted for specific times. This transparency helps you make informed decisions about which time works best.

What happens if there's a tie in the voting?

If multiple time slots receive the same number of votes, you as the poll creator get to choose which time works best for you. The voting results are meant to guide your decision, not make it automatically.

Can I change the meeting times after people have already voted?

Yes, through Manage → Edit while the poll is still active. Removing a time option deletes the votes that were cast for it, so people who already voted might need to vote again.

Related articles

• Meeting Polls: Results View, Deadlines and Who Owns a Poll
• Booking Proposals (Suggest Time Slots)