Setting Up a Meeting Poll

Meeting polls are perfect when you need to coordinate schedules with multiple people but aren't sure which time works best for everyone. Instead of going back and forth with emails, you can offer several time options and let your invitees vote on their preferences. This article will walk you through creating, sharing, and managing meeting polls in meetergo.

Create a Meeting Poll

Choose your available times

1. Click the "New" button in the sidebar and choose "Create poll" ("Let invitees pick a time"). You can also navigate to Polls and click "Create".
2. Configure Title, Location (optional), and Description (optional)

4. Select potential dates or times for your event (Pick up to ... different time slots from the calendar that you'd like to offer.)

5. Customize any additional settings as needed (Set deadline, Hide participant list, and Remove branding). These three require a paid plan (Light or higher); on the Free plan they carry a Pro badge and open the upgrade dialog.
6. Click "Create poll"

Configure your meeting information

Configure your time zone: Your invitees will automatically see all times converted to their local time zone

Distribute your meeting poll

meetergo creates a unique web address for your poll that you can customize. Use the "**Preview" **option to see exactly what your invitees will experience before sending it out. When everything looks good, click "Copy" and send it to everyone who needs to participate. They'll visit this link to cast their votes for their preferred meeting times.

Reserve proposed times in your calendar

With Light or higher and a connected Google or Outlook booking calendar, you can keep proposed times reserved while people vote.

1. Create or open your poll while signed in.
2. Above the results, turn on Reserve times in my calendar.
3. Wait until the status confirms the times are reserved.

Reservations are available for polls with up to 40 proposed times. Only future times are reserved. Changing the options updates the reservations. Turning the switch off, deleting the poll, or reaching its enabled deadline releases the holds. Past options are released automatically.

Using Send invitations adds the chosen meeting to your connected Google or Outlook booking calendar, even if you did not reserve the proposed times. Any other reservations are released. The reservation feature applies to your calendar only. It does not add holds to participants' calendars.

Managing Your Meeting Poll

Open the results view again later

Open Polls and click your poll to manage it. The shared link opens the public voting page. Companies with custom-domain access and a default domain share polls on that domain. See Meeting polls: results view, deadlines and who owns a poll.

Finalize and schedule the meeting

When you're ready to lock in a meeting time and send out invitations:

1. Go to Polls
2. Click on your poll to see detailed voting results
3. Review which times received the most votes and select your preferred time slot
4. Click "Book" next to your chosen time
5. A confirmation window will appear showing meeting details and the list of voters
6. Click Schedule Meeting to make it official

Once you complete the booking process, meetergo automatically sends calendar invitations to you and all participants with complete meeting information.

Send invitations to everyone who accepted

If you just want to confirm the winning time and send a calendar invitation to the people who said they could make it, use Send invitations. This is a quicker alternative to the full booking flow.

1. Open your poll (you must be signed in to your meetergo account).
2. Click Send invitations in the top bar.
3. Under Chosen time, pick the final slot. The number next to each option shows how many people accepted it.
4. Review the Recipients list. Everyone who voted Yes or If need be for that slot is shown and pre-selected. Uncheck anyone you don't want to invite.
5. Choose a Meeting channel: meetergo Connect, Google Meet, Microsoft Teams, Jitsi, phone, in person, or a custom location or link. Connect and Jitsi work without an external account. Google Meet and Teams need their connected account. For Zoom, paste your Zoom link as a custom location.
6. Enter the location or phone number, or an optional fallback location for a video meeting. Add a short Note if needed.
7. Click Send invitations.

meetergo creates the video link and includes it in the email, the attached calendar invitation, and your connected Google or Outlook booking calendar. Sending invitations again keeps the same link. If you pick another time, the video meeting and your calendar event move to it. If you pick another channel, meetergo creates a new link. Your previous meeting stays until the new invitations are sent.

FAQ

How many people can vote on a meeting poll?

There's no limit to how many people can participate in voting on your meeting poll. Simply share the poll link with everyone who should have input on the meeting time.

Can I see who voted for which times?

Yes, when you view your poll results, you'll see both the vote counts for each time slot and the names of people who voted for specific times. This transparency helps you make informed decisions about which time works best.

What happens if there's a tie in the voting?

If multiple time slots receive the same number of votes, you as the poll creator get to choose which time works best for you. The voting results are meant to guide your decision, not make it automatically.

Can I change the meeting times after people have already voted?

Yes, through Manage → Edit while the poll is still active. Removing a time option deletes the votes that were cast for it, so people who already voted might need to vote again.

Related articles

• Meeting Polls: Results View, Deadlines and Who Owns a Poll
• Booking Proposals (Suggest Time Slots)