Booking Resources

Resources help you manage bookable items like rooms, equipment, or any other shared facilities. Whether you're scheduling conference rooms or managing rental equipment, resources make it easy to track availability and prevent double bookings.

What is a Resource?

A resource is similar to a user account but represents a bookable item rather than a person. Unlike regular users, resources don't need to log in or have an email address (though you can add one to receive booking notifications).

Common Use Cases

• Meeting rooms and event spaces
• Vehicles and company cars
• Equipment (cameras, projectors, tools)
• Sport facilities (tennis courts, gym equipment)
• Service stations or workbenches
• Treatment rooms or therapy spaces

Setting Up a Resource

1. Go to the Users
2. Click "New resource"
3. Enter a name for your resource
4. (Optional) Add a profile picture to make the resource easily recognizable
5. (Optional) Add an email address if you want booking notifications
6. Click create

Resources work just like regular users - you can set their availability, assign them to groups, and create Meeting Types specifically for them.

Managing Resource Bookings

Resources automatically handle double-booking prevention, just like with regular users. You can view all bookings for a resource in the calendar view and manage them from there.

If needed, you can transfer a resource's meeting types and bookings to a regular user account. This is helpful when transitioning from resource-based to staff-based bookings.

Managing a Resource's Settings

To manage any aspect of a resource (Meeting Types, availability, bookings, etc.), visit the respective page and use the user filter:

1. Go to the page you want to manage (Meeting Types, Availability, Bookings, etc.)
2. Look for the user filter at the top of the page
3. Select your resource from the dropdown list
4. The page will update to show that resource's settings

For example:

• To set up Meeting Types for a resource: Go to Meeting Types page → Change user filter to your resource → Create or edit Meeting Types
• To manage resource availability: Go to Availability page → Change user filter to your resource → Edit availability
• To view resource bookings: Go to Bookings page → Change user filter to your resource → View or manage bookings

This works the same way across all pages in meetergo - simply change the user filter to manage that specific resource's settings.

Best Practices

• Give resources clear, descriptive names (e.g., "Conference Room A" rather than just "Room")
• Add profile pictures to help users quickly identify resources
• Set accurate availability times to reflect when resources can actually be used
• Use groups to organize similar resources together

FAQ

Do resources need an email address?

No, email is optional. Add one only if you want to receive booking notifications for this resource.

Can I convert a resource to a user account?

Yes, you can transfer the resource's meeting types and bookings to a user account.

How many resources can I add?

As many as you need. Each resource takes one seat and is billed at your plan's per-user price, exactly like a team member, and the seat count grows automatically when you add one. See Managing users and seats for how that is invoiced.