How to Customize the Privacy Text on Booking Forms
Change the consent checkbox and the custom legal note on your booking pages, and what to do when the privacy text stays in the wrong language
Two different texts sit at the bottom of a booking form, and they are configured separately.
| What you see | What it is | Where |
|---|---|---|
| A checkbox reading "I have read the privacy policy" | The standard consent checkbox. The wording is fixed and translated automatically; the link points at your privacy policy URL. | Admin Center → Privacy → Require attendees to accept the data policy |
| A free text right above the booking button | Your own legal note, consent wording or disclaimer. One free text for the whole account. | Admin Center → Privacy → Show a custom legal note above the booking button |
Add or change the custom legal note
- Go to Admin Center
- Click on Privacy in the left sidebar
- Turn on Show a custom legal note above the booking button
- Edit the text in the box below the toggle (a starter text is filled in the first time you turn it on)
- Save
The note appears on every booking page of the account, right above the confirm button.
Booking pages that belong to a team follow that team's setting under Admin Center → Teams → team → Branding → Legal & Compliance: Use Company Default keeps the account text, Enable replaces it with the team's own text, Disable hides the note on that team's booking pages.
The privacy text stays in the wrong language
The custom legal note is stored once, with no version per language. Setting a meeting type to Italian, or an attendee arriving with an Italian browser, does not translate it — the same text is shown to everyone.
The standard consent checkbox is not affected: its wording ("I have read the privacy policy") is translated into all supported languages automatically.
If you need your own privacy wording in the attendee's language, put it into the booking form instead, where every field is stored per language:
- Open the meeting type → Booking form → enable Add questions to form
- Add a text block and write your privacy text into it
- Switch the language picker to the next language and write the translation
- Use Markdown for links, for example
[privacy policy](https://example.com/privacy)
Common Use Cases
- Add a link to your privacy policy
- Include consent language for newsletter subscriptions
- Add GDPR-compliant data processing information
- Customize the text for different legal requirements
See Also
- Language settings: change the language and translate forms and emails - Which texts are translated for you and which you translate yourself
- Using Markdown in Field Labels - How to put a clickable link into a form label or text block
- GDPR documents: download your DPA, privacy snippet and confidentiality agreement (NDA) - Where the DPA, the privacy snippet and the § 203 StGB confidentiality agreement live
- Customize Branding - Customize your booking page appearance
Was this article helpful?
Let us know if this article answered your questions.
Related articles
- Adding Personal Videos to Your Booking PageCreate a memorable first impression with personal introduction videos on your booking page
- Adjust your booking page with custom CSSWhere to add custom CSS for booking pages, confirmation pages and forms, how to change font without Google Fonts, and why your CSS is not working on the live page even though the editor preview looks right.
- Attaching files and PDFs to booking emailsAdd an attachment from your file library to the booking confirmation, reminder, or follow-up email of a meeting type, and see where the attachment is stored when you switch back to the standard template.
- Collecting E-Signatures on FormsThe Signature field collects a hand-drawn signature as one answer inside a form. How to add it, what the signer sees, and how it differs from sending a PDF document for signature.