How to Customize the Privacy Text on Booking Forms
Change the consent checkbox and the custom legal note on your booking pages, and what to do when the privacy text stays in the wrong language
Two different texts sit at the bottom of a booking form, and they are configured separately.
| What you see | What it is | Where |
|---|---|---|
| A checkbox reading "I have read the privacy policy" | The required consent checkbox. Use the translated standard wording or your own text for each enabled language; the privacy link remains visible. | Settings → Legal & privacy → Require attendees to accept the data policy |
| A free text right above the booking button | Your own legal note, consent wording or disclaimer. One free text for the whole account. | Settings → Legal & privacy → Show a custom legal note above the booking button |
Add or change the custom legal note
- Open Settings at the bottom left
- Choose Legal & privacy
- Turn on Show a custom legal note above the booking button
- Edit the text in the box below the toggle (a starter text is filled in the first time you turn it on)
- Save
The note appears on every booking page of the account, right above the confirm button.
Booking pages that belong to a team follow that team's setting under Settings → Team → Teams → team → Branding → Legal & Compliance: Use Company Default keeps the account text, Enable replaces it with the team's own text, Disable hides the note on that team's booking pages.
The privacy text stays in the wrong language
The custom legal note is stored once, with no version per language. Setting a meeting type to Italian, or an attendee arriving with an Italian browser, does not translate it. The same text is shown to everyone.
The standard consent checkbox is not affected: its wording ("I have read the privacy policy") is translated into all supported languages automatically.
For your own checkbox wording in each language, use Customize privacy checkbox text as described below. The custom legal note remains a separate setting.
Common Use Cases
- Add a link to your privacy policy
- Include consent language for newsletter subscriptions
- Add GDPR-compliant data processing information
- Customize the text for different legal requirements
See Also
- Language settings: change the language and translate forms and emails - Which texts are translated for you and which you translate yourself
- Formatting Text in Forms - How to put a clickable link into a form label or text block
- GDPR documents: download your DPA, privacy snippet and confidentiality agreement (NDA) - Where the DPA, the privacy snippet and the § 203 StGB confidentiality agreement live
- Customize Branding - Customize your booking page appearance
Change the required privacy checkbox text
Under Settings → Legal and privacy, enable Customize privacy checkbox text. Enter your text for each enabled booking language, then click Save checkbox text. This replaces the wording of the existing required checkbox, so you do not need to add another form field. The privacy policy link stays visible.
Blank translations use the standard text in that language. Turning the setting off restores the standard wording and keeps your translations for later. The setting applies across your company's booking pages, embedded booking forms and event registration pages. Remove any extra checkbox you previously added for the same consent after checking the new text in a test booking.
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