Booking Proposals (Suggest Time Slots)

Booking proposals let you send a small set of exact time options instead of your full booking link. Choose the team or personal meeting type, select the slots you want to offer, then copy the generated proposal link or email preview.

Choose what to propose

Select time slots

Share the proposal

When to use booking proposals

Use a booking proposal when you want more control than a normal booking link:

• Personal outreach: Send a prospect or client a few concrete options.
• Team scheduling: Suggest slots from a round-robin or group meeting type.
• Executive scheduling: Offer only pre-approved times.
• Follow-ups: Replace back-and-forth scheduling with clickable options.

Use a normal booking link when invitees should browse all available times themselves.

Create a proposal

1. Open Propose in the dashboard.
2. Choose the team or keep Personal.
3. Select the meeting type the invitee should book.
4. For queue meeting types, choose Round-Robin / Group booking or User selection.
5. Click the available time slots you want to offer.
6. Click Create proposal.
7. Copy the email preview, copy the proposal link, or open the proposal to review it.

Round-robin vs. user selection

What invitees receive

The generated proposal contains clickable time options. When an invitee clicks a time, meetergo opens the booking page for that meeting type with the proposed time preselected. The invitee still completes the normal booking form, and both sides receive the usual confirmation.

Availability and conflicts

Proposed slots are checked again when the invitee books. A slot can become unavailable if another appointment is booked first, a connected calendar blocks the time, or the meeting type rules no longer allow that time.

If a proposed slot becomes unavailable, the invitee can choose another proposed time or ask for new options.

Best practices

• Offer a short list of strong options instead of every available slot.
• Keep proposals near-term so the times are less likely to change.
• Use team meeting types when any qualified teammate can take the meeting.
• Use user selection when the invitee must meet a specific host.
• Send a fresh proposal if the original times pass or become unavailable.

FAQ

Can I propose times for someone else on my team?

Yes. Use a team meeting type. For queue meeting types, keep Round-Robin / Group booking for the whole queue or switch to User selection for specific hosts.

Do proposals expire?

The proposal link does not have a separate expiration date, but the proposed times can pass or become unavailable.

Can I edit a proposal after sending?

You cannot edit the already sent message, but you can create and send a new proposal with updated slots.

What is the difference from a one-time booking link?

A booking proposal suggests specific available times for an existing meeting type. A one-time booking link is a separate single-use link.

Related Articles

• Meeting Types
• Team Availability Overview
• One-Time Booking Links