Booking Proposals (Suggest Time Slots)

Booking proposals let you suggest specific time slots to invitees instead of sharing your general booking link. Select the exact times that work for you, generate a proposal, and send it via email. Invitees simply click their preferred time to book.

What Are Booking Proposals?

Instead of sending a generic booking link where invitees see all your availability, booking proposals let you:

• Select specific slots: Choose exact times to offer
• Personalize outreach: Tailor times for each invitee
• Streamline scheduling: Reduce back-and-forth communication
• Control availability: Offer only the times you prefer

How It Works

1. Create proposal: Select a meeting type and pick specific time slots
2. Generate content: Get formatted HTML/text with your proposed times
3. Send to invitee: Copy into email or use the Chrome extension
4. Invitee books: They click a proposed time to complete booking

Create a Booking Proposal

Access the Proposal Tool

1. Go to Propose or navigate to /propose in your dashboard
2. Or use the meetergo Chrome extension in Gmail

Select Meeting Type

1. Choose the Workspace (if applicable)
2. Select the Meeting Type for this proposal
3. Choose Round-Robin/Group or Specific User

Pick Time Slots

1. View your available slots in the calendar view
2. Click to select specific times you want to propose
3. Select multiple slots to give invitees options
4. Selected slots appear highlighted

Generate the Proposal

1. Click Generate or Create Proposal
2. The system creates formatted content with:
   • Your selected time slots
   • Meeting details
   • Clickable booking links for each time
3. Copy the proposal to your clipboard

Using the Chrome Extension

The meetergo Chrome extension adds proposal functionality directly to Gmail:

Install the Extension

1. Install the meetergo Chrome extension from the Chrome Web Store
2. Log in to your meetergo account
3. The extension icon appears in Gmail compose windows

Create Proposal in Gmail

1. Compose a new email in Gmail
2. Click the meetergo icon in the compose toolbar
3. Select time slots in the popup
4. Click to insert the proposal into your email
5. Send the email with embedded time options

Proposal Format

Generated proposals include:

Hi,

I'd like to suggest the following times for our meeting:

• Tuesday, Jan 16 at 10:00 AM [Book this time]
• Wednesday, Jan 17 at 2:00 PM [Book this time]
• Thursday, Jan 18 at 11:00 AM [Book this time]

Click any time that works for you to confirm the meeting.

Best regards

Each time slot links directly to booking that specific slot.

Use Cases

Sales Outreach

Personalize meeting requests for prospects:

• Propose times convenient for their timezone
• Offer limited options to create urgency
• Follow up with specific availability

Interview Scheduling

Coordinate with candidates:

• Propose times that work for interview panels
• Offer alternatives if first choices don't work
• Maintain scheduling control

Client Meetings

Schedule with existing clients:

• Suggest times around their known preferences
• Offer slots that avoid their busy periods
• Personalize based on relationship

Executive Scheduling

When assistants schedule for executives:

• Propose pre-approved time slots
• Ensure proposed times are truly available
• Maintain executive's scheduling preferences

Round-Robin vs. User Selection

Round-Robin / Group Booking

• Slots show team availability
• Any available team member can take the meeting
• Good for sales teams, support queues

User Selection

• Select a specific team member
• Shows only that person's availability
• Good for specific host requirements

Best Practices

Offer Multiple Options

• Suggest 3-5 time slots
• Spread across different days if possible
• Include variety (morning/afternoon)

Consider Timezones

• Times display in the recipient's timezone
• Double-check slots work for international invitees
• Note timezone in your email if helpful

Keep It Fresh

• Propose times in the near future
• Avoid slots too far out (may become unavailable)
• Update proposals if initial times pass

Follow Up

If invitees don't respond:

• Send a reminder with the same or updated times
• Check if proposed times are still available
• Offer to suggest new times

Proposal vs. Booking Link

Use proposals for important meetings where personal touch matters. Use booking links for high-volume, self-service scenarios.

What Invitees See

When invitees receive your proposal email:

1. They see your message with time options
2. Each time is a clickable link
3. Clicking opens the booking page with that time pre-selected
4. They complete booking with their details
5. Both parties receive confirmation

Availability and Conflicts

Proposed slots are subject to:

• Your calendar availability at booking time
• Existing appointments blocking the slot
• Buffer times and scheduling rules

If a proposed slot becomes unavailable before the invitee books, they'll see it's no longer available and can choose another option.

FAQ

What if a proposed time becomes unavailable?

If someone else books that slot before the invitee responds, they'll see it's unavailable and can select a different proposed time (or request new times).

Can I propose times for someone else on my team?

Yes, use the User Selection option to propose times from a specific team member's availability.

Do proposals expire?

Proposals don't technically expire, but proposed times may become unavailable as your calendar fills up.

Can I edit a proposal after sending?

You can't edit a sent proposal, but you can send a follow-up with updated times.

Does the Chrome extension work with other email clients?

Currently, the extension is optimized for Gmail. For other clients, use the copy feature in the web dashboard.

Can I save proposal templates?

Proposals are generated fresh each time based on current availability. You can save email templates separately in your email client.

Related Articles

• Meeting Type Settings
• Embedding Overview
• One-Time Booking Links