Calendar View: Managing Appointments and Availability

The Calendar View is your central hub for managing appointments and availability. Here you can view and manage upcoming appointments, set your availability, and if you're part of a team, get a comprehensive overview of multiple team members' schedules.

Navigate the calendar

Switch view modes

Calendar settings

View Modes

Side-by-Side View

When multiple team members are selected, their schedules appear in separate columns next to each other. This makes it easy to compare availability and identify common free slots.

Stacked View

Toggle the stacked view using the layers icon in the top toolbar. In stacked view, all selected team members' events are overlaid on a single calendar. Each team member is assigned a unique color, and events cascade with a slight indent so overlapping events remain visible.

Understanding Event Types

The calendar uses visual cues to distinguish different event types at a glance:

• meetergo appointments: Displayed with a thick left border stripe. Click to view appointment details.
• Private calendar events: Plain cards without a left stripe. These come from connected calendars (Google, Outlook, iCloud, etc.) and block availability.
• Blockers: Shown with a diagonal stripe pattern. These are manually set time blocks that prevent bookings during that period.
• Full-day blockers: Holidays and all-day blocks appear in the all-day events row at the top of the calendar, keeping the time grid clean.

In stacked view, each team member's events are color-coded with a small dot indicating who the event belongs to.

You can switch any of these three types off. See Choose what the calendar shows.

Colour appointments by meeting type

If a meeting type has a colour, its appointments carry that colour on their left stripe in the calendar. Set it on the meeting type itself: open Meeting Types, pick the meeting type, and use the colour swatch to the left of the title field. Every booking of that type picks it up.

The stripe is the only thing the colour touches. The card body stays the same, which keeps the text readable whichever colour you pick, and in team views leaves the card free to show whose appointment it is.

Meeting types without a colour look exactly as they always have. Private calendar events never carry one: they have no meeting type.

Creating New Items

To add appointments or modify availability:

1. Click anywhere in a future time slot (past time slots cannot be modified)
2. A menu will appear with the following options:

• Create Appointment
• Add Availability
• Add Blocker
• Add Day Blocker

Select the desired option and follow the prompts to customize your entry.

Calendar Settings

Click the settings icon in the top right to open the calendar settings. They are grouped into three sections, and Reset in the panel header puts everything back to the defaults.

Choose what the calendar shows

Under Event types, switch each kind of entry on or off:

• meetergo appointments: bookings made through meetergo, plus any buffer blocks that belong to them
• Events from connected calendars: everything pulled in from Google, Outlook, iCloud and the like
• Blockers: the time blocks you set yourself

Hiding a type only changes what you see. Hidden events still block your availability, so nobody can book over them.

Choose what each appointment shows

Under Event card, decide which rows appear on an appointment. A preview at the top of the section updates as you switch rows, so you can see the result before closing the panel.

• Attendee names: shown as the headline, which moves the meeting type down a line
• Meeting type: the name of the meeting type
• Start and end time
• Location: the address, or the video tool for online meetings
• Booking note

Switch off what you don't need and short appointments stay readable. The card always keeps a headline: with attendee names off, the meeting type takes that spot.

General

• Timezone: switch the display timezone

The weekend columns (Sat / Sun) and the side-by-side / stacked toggle sit directly in the calendar header, next to the day/week/month switch.

Your view preferences (selected users, view mode, sidebar state, and settings) are saved automatically and persist across sessions.

Events from my calendar show up as "Private Event"

Events pulled from a connected calendar are hidden behind the label Private Event by default. The time is blocked correctly, you just cannot see what the event is. This is a meetergo privacy default, not a setting in your own calendar.

To see your own titles, open the settings icon in the top right and turn on Show their real titles, under the Events from connected calendars toggle. It can take up to a minute for existing entries to update, because availability is cached briefly.

Two limits apply:

• You only ever see titles of your own events. A teammate's external events always read "Private Event", and only that teammate can change it for their own view.
• The toggle only appears if you have an Outlook/Microsoft 365, iCloud, or CalDAV connection. Google, Exchange, ICS subscriptions, and Salesforce hand meetergo busy times without titles, so their events keep the "Private Event" label even with the toggle on.

Loading and Refresh

The calendar loads the entire month's data at once, so navigating between weeks within a month is instant. A thin blue loading bar appears under the header when data is being fetched or refreshed.

Data is automatically refreshed in the background when you return to the browser tab, so your calendar stays up to date without manual refreshing.

FAQ

Why can't I click on past dates?

Past dates are read-only since you cannot modify events that have already occurred.

What's the difference between a blocker and a day blocker?

A blocker is for specific time slots within a day, while a day blocker marks the entire day as unavailable. Day blockers appear in the all-day row at the top of the calendar.

How many team members can I view at once?

You can view up to 20 team members at once. In side-by-side mode, you can scroll horizontally through their columns. In stacked mode, all events are overlaid with color coding.

What do the different visual styles mean?

• Thick left border = meetergo appointment, in the meeting type's colour if it has one
• Diagonal stripes = blocker
• Plain card = private calendar event (Google, Outlook, etc.)
• Color dot = which team member the event belongs to (in stacked view)

Why do some events have different colors?

Two things colour the calendar, and they don't get in each other's way. The left stripe is the meeting type's colour, so you can tell a discovery call from an internal sync. The card itself is coloured per team member in stacked view, so you can tell whose appointment it is. Those team colours are consistent across the calendar and the user list in the sidebar.

I hid an event type. Can people still book over it?

No. Hiding a type is a display setting for your calendar only. Hidden appointments, calendar events and blockers keep blocking your availability exactly as before.

My appointments look empty / too crowded

Open the settings icon and check Event card. That's where you choose which rows an appointment shows — attendee names, meeting type, time, location and booking note — with a live preview as you switch them.