Internal Notes for Meeting Types
Add private notes to your meeting types that only you and your team can see — perfect for organizing projects, partners, and briefings.
Internal notes let you attach private information to any meeting type. They are only visible to you and your team — your customers will never see them on the booking page, in emails, or anywhere else.
This is especially useful if you manage many meeting types across different projects or clients and need a quick way to tell them apart.
Use Cases
- Project keys: Tag meeting types with internal project codes like
pi009_Markt Tansas Offenbach_TSO - Partner info: Note which partner or client this meeting type belongs to
- Briefing notes: Add context for your team about how to handle this meeting type
- Language or regional notes: Remind yourself which language or location applies
- Calendly migration: If you used internal notes in Calendly, this is the equivalent feature in meetergo
How to Add an Internal Note
- Go to Meeting Types in your dashboard
- Click on the meeting type you want to edit
- In the Setup tab, find the Internal note field below the description
- Enter your note
- Click Save
Keep notes short and scannable. A project key + partner name works great — for example: pi009_Offenbach_TSO – Partner: Max Müller
Internal Notes in the Overview
Once you add an internal note, it appears as a subtitle below the meeting type name in your meeting types overview. This gives you an instant visual reference without having to open each meeting type individually.
This is particularly helpful when you manage many meeting types with similar names — the internal note helps you tell them apart at a glance.
Who Can See Internal Notes?
| Who | Can see? |
|---|---|
| You (organizer) | Yes |
| Team members / workspace admins | Yes |
| Customers on the booking page | No |
| Attendees in confirmation emails | No |
| Attendees in calendar invites | No |
Internal notes are strictly internal. They are never exposed to anyone outside your organization.
FAQ
Is there a character limit for internal notes?
No, the field accepts any length of text. However, only the first line will be visible as a subtitle in the overview, so keep the most important info at the beginning.
Can I use internal notes on team meeting types?
Yes, internal notes work on all meeting types — personal, team, and round-robin.
Will internal notes appear in the meetergo API?
Yes, the internalNotes field is available in the API response when you retrieve a meeting type. It is also accepted when creating or updating meeting types via the API.
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